ACCOUNTING, TAXES AND PAYROLL, OUTSOURCING SOLUTIONS

We manage accounting, taxes and payroll online, making the best possible use of technology – shared data storage, shared access to accounting software, online connection to banks, connection to e-shops, CRM systems and other internal client systems, loading electronic invoices and receipts directly into accounting software using AI tools, loading payroll attendance records from attendance systems or their outputs directly into accounting software, secure electronic payslips for employees, web reporting tools. 

We take full responsibility, monitor all deadlines, process and submit all necessary reports, overviews, reports and tax returns (for tax administrators, customs offices, insurance companies, labour offices, the Czech Statistical Office, etc.). If necessary, the relevant authorities contact us, giving you one less thing to worry about. 

See below for a list of the clients we work with.

WHAT DO OUR STANDARD ACCOUNTING, TAX AND PAYROLL SOLUTIONS INCLUDE? 

• We do our accounting in line with Czech accounting law and implementing regulations for businesses, non-governmental non-profit organisations, budgetary and contributory organisations, or in line with International Financial Reporting Standards (IFRS).
• We typically process accounting in the ABRA Flexi programme. This means that clients do not pay for their own software or licence yet still have full access to the system just like us. Sometimes they only have viewing access, sometimes they manage the cash register themselves, issue invoices or keep records of received invoices. If a client does not want access to the accounting software, we will provide them with all the necessary data in another way. If the client is interested, they can provide us with access to their software, and we will work in the client's accounting programme. We often work in enterprise information systems such as SAP, Microsoft Dynamics (Navision), Helios, ABRA, Pohoda or Money.
• We process tax returns – income tax, VAT payer or identified person, control reports, road tax, real estate tax, Intrastat, etc. We resolve any queries, additions or objections with the tax administrator or other authorities. We actively deal with tax proceedings before the tax administrator.
• We register and deregister employees and employers with the relevant institutions. We take care of the entire process of all inspections by the social security administration, health insurance companies or Kooperativa insurance company and the tax office.
• We set up processes with the client so that we always have the necessary payroll documents on time. We process and check the payroll and store all payroll outputs in the payroll file. We upload the payroll payment order to the repository or directly to the bank, and the client only needs to authorise it. For some clients, we arrange for the distribution of payroll to employees from a special reserved account. After processing the payroll, we send overviews to the relevant institutions.
• Payslips, which are properly encrypted with a strong personal password, are sent directly to employees by email.
• We issue forms for employees (confirmation of employment, confirmation of taxable income, registration form, confirmation of income for banks or courts).
• Every year, we prepare income certificates, process annual settlements for employees, send advance and withholding tax statements to the tax administrator, and handle tax returns for the following year.
• We draw attention to legislative changes and recommend whether and how to respond to them. We share recommendations and templates with our clients.
• We take full responsibility – we do our job well and stand behind it. If we make a mistake, we admit it and correct it, and we are liable for any damages.

HOW MUCH WILL YOU PAY? 

• Clients usually pay a fixed monthly amount determined by the total average scope of cooperation. We do not charge anything extra. Instead, we review the actual scope of cooperation annually and, if it does not correspond to the current invoicing, we propose a change. We show the client the actual scope of work so that they know what we are doing and what they are paying for. We are transparent. 

WHAT ELSE DO WE DO IN ACCOUNTING AND ECONOMICS? 

• We can temporarily replace the chief accountant, payroll accountant, economist or another employee in the field of finance and economics. During the agreed period, we take care of the work duties of a specific position, e.g. during illness, maternity leave, until a new employee is hired, etc.
• We can check and review your accounts and advise you on how to correct any errors or discrepancies.
• We recommend what needs to be changed, set up or prepared so that the client can realise their ideas and intentions in business or non-profit activities. We always look for the most effective solution for both us and the client. We want to work together as effectively as possible.
• We advise on setting up internal processes, translate procedures into a system of guidelines, and help set up reporting for the company's economic and financial management needs.
• We perform ongoing controlling. We prepare reporting for consolidation purposes within the group in accordance with Czech or international (IFRS) accounting standards. We will completely prepare and process consolidated financial statements.
• We will ensure preparation for the audit and cooperation with the auditor.
• We prepare financial statements for subsidies, grants and donations, and, as needed, we prepare applications for financial resources, prepare interim reports, and communicate with authorities and donors. 

WHAT ELSE DO WE DO IN THE FIELD OF TAXATION?

• We calculate transfer prices and prepare complete transfer pricing documentation – both basic documentation (master file) and specific documentation.

• We provide ongoing tax supervision. We perform one-off checks and recommend specific steps in response to our findings. We plan tax obligations and optimise tax burdens, including the design of suitable tax structures.
• We perform tax due diligence, especially in acquisitions.
• We prepare written tax advisor's stance on selected tax queries/tax issues.
• We advise on the limits of tax deductibility for income tax purposes as well as when and what tax base reductions or tax credits can be applied.
• We deal with VAT reductions in the case of non-economic activities or the use of coefficients in the case of exempt income or, for example, VAT refunds in the case of a change in the purpose of a building.
• We aid in obtaining employee cards and residence permits for foreign employees. We provide advice on the employment of Czech, EU and foreign nationals, tax residency and affiliation to social security and health insurance systems. We advise on what can be provided to home office employees and what tax implications specific benefits have.
• We consult on issues of permanent establishments and double taxation. We advise on specific cases of cross-border transactions and income potentially taxable in different countries.
• We help non-profit organisations determine what constitutes their main and secondary economic activities and how income from these activities is taxed. We help classify income from a VAT perspective – which is not subject to tax, which is exempt and which is taxable. We help calculate turnover for the purposes of assessing VAT liability.

WHAT ELSE DO WE DO IN PAYROLL AND HUMAN RESOURCES?

• We prepare employment contracts and other labour law documentation according to the client's needs.

• We provide advice on business trips – company or private cars, domestic and foreign business trips, and we check travel orders and their billing.
• We provide advice on setting up salary benefits. We can help you prepare work regulations or guidelines in the area of labour law.
• We perform payroll audits. We check wages, review payroll procedures and recommend corrective measures in case of shortcomings.
• We handle employee foreclosures and insolvencies, including providing cooperation. We prepare statistical reports and documentation for state subsidies. We monitor obligations related to work-related injuries and sickness insurance benefits.
• We provide comprehensive consulting services in the area of employing foreign nationals. We provide assistance with posting employees within the EU, and when posting employees from abroad to the Czech Republic, we take care of all obligations towards the Labour Office and other relevant authorities or institutions.
• When processing wages, we deal with all possible specifics, including regular working hours or various shift patterns, working time accounts, overtime, night work, weekends, public holidays, on-call duty, other types of allowances, non-monetary income in the form of shares, provision of housing or loans beyond the scope of exempt employee loans, benefits in the form of meal vouchers, meal allowance, various types of deductions, and wages for foreigners paying insurance contributions based on the A1 form in another country. In cooperation with our foreign partners, we provide payroll processing abroad.
• We select candidates for specific positions at our clients' companies (administering selection procedures, arranging tests and interviews for economic positions, and providing comprehensive evaluations with recommendation for or against the position in question).